Organizing events is never an easy task. It takes a lot of time and hard work to combine all the lecturers, attendants, and sponsors while providing them with an excellent experience. That is the reason why most organizers are using event applications.
However, if you have recently attended an event with an app that was dysfunctional, you know how annoying that is. The application is supposed to guide you through the manifestation, and let you know where everything is. In addition, it has to serve as a social app where participants can communicate.
To be sure that your next event goes smoothly, you should be sure to use a thoroughly functional app. For that reason, in this article, we’ll list all the features an event app builder would need. Keep reading and learn how to provide an excellent experience to the participants.
Contents
Source: mashable.com
Making the attendees use an application that is too complicated and chaotic is something you least want to do. It will immediately confuse and will ruin the dynamics of the whole event. For that reason, the first feature of the app is ensuring a simplistic design and menu that is easy to be used.
Since not every event is the same, you will have to find an easily customizable app. By putting the large topics on the menu, the participants will be able to easily navigate and get to the thing they wanted.
In addition, you must use the home page smartly. Put the things the participants will mostly look for to use as shortcuts. This makes an app efficient, and easy for every attendee.
Be careful not to overcrowd the app. There are lots of features you can implement in a single application. However, overdoing will make everything confusing and chaotic, so think everything through beforehand. As a reference, the app should be made in the way you wanted if you are in place of the participant.
Lastly, the application has to be simple so the participants can use multiple applications at once. Since events are usually busy, you can imagine how hard it is to find the contact of a speaker, while rushing to get to the next room for the next lecture.
2. Ability to network
In every manifestation, people who attend want to expand their acquaintances. They visit the event with the sole purpose to meet up with new people who might be their future partners in business. With multiple surveys, people say that one of the most important features of an app is the ability to communicate with other participants. Hellocrowd.net claims this is one of the main qualities of their app.
By letting the attendees chat through the app and share their social accounts to keep themselves in touch for later. However, when enabling such an option, you must be careful about the personal information every participant will have to display. Sure, participants want to network, but the thing they don’t like is spam in the future.
3. Agenda of the event
Source: forbes.com
The most important feature of every event app is the schedule. With various speaking sessions, attendants can be confused about when the session they wanted to visit will be held, and where the room is located.
The app should have features for the participants to put a session in favorites or likes so they can quickly find it when needed.
In addition, having their favorite sessions in their own schedule surely helps the situation. You can imagine how devastating it is to finally get to the session and be met with closed doors with a sign that the session is full.
To prevent such situations, in addition to their personal schedule, implementing notifications is essential. Half an hour before the session starts, they will be reminded about the session they anticipate so they don’t miss it.
4. Manifestation’s map
Depending on the size of the event, scheduling a large venue has good and bad sides. While you can fit every participant, it can be hard to navigate through the building to find the wanted sessions. For that reason, an event app builder has to be equipped with a map of each room.
Besides the location of the session, the cocktail and food rooms have to be marked as well. In breaks, everyone has to fill their batteries, so navigating quickly is essential.
Lastly, marking the location of the sponsors is also a great idea. Not only that the participants will surely want to meet the sponsors, but the sponsors will enjoy the attention as well. For that reason, you should not forget to create a great and clear map of the venue.
5. Surveys and questionnaires
Source: inventiva.co.in
As an organizer, you have to seek feedback from the participants. That is the only way to see how satisfied they are and learn about the things you have to improve for the next time. In addition, it is always great to hear what impressed the participants and to keep doing that in the future.
Posting up surveys after the event ends does not always work. People are back at their obligations, and cannot always find time to fill the questionnaires. For that reason, incorporating a survey inside the app during the event will surely help in gathering the needed information.
6. Information about the lecturers or speakers
Offering information about the lecturer or speaker is an essential feature in event apps. This is beneficial for the speaker so they can be reached by many attendants. In addition, it is also beneficial for the visitors since they can finally be able to speak with an eminent person and get some advice.
The information you have to provide is their name and company where they work, as well as their biography and things they accomplished. In addition, it is always great to provide their social media platforms, as well as the time where they get to present their session.
7. Increase the interactivity
Source: macrumors.com
Most of the events tend to be boring when there is only a lecture involved. After a while, we all tend to lose our concentration and begin to space out. This can easily be changed with the implementation of interactive features in an event app builder.
Instead of only listening, participants should be able to post questions. No matter how big the room is, everyone is equal so they will be able to learn everything that interests them. Besides the questions, most events enable the poll option where everyone can vote and the interaction is based on statistics. That way, everyone will feel proud to see they guessed the right answer, and increase their experience.
Conclusion
With many features to choose from, it might be difficult for you to decide what your event needs. However, by covering the features we mentioned, you will surely make everything run smoothly. If needed, be sure to add an option that makes the event personal.
When selecting an app, be sure that can withstand this many features and a large number of participants. Test everything beforehand, and let everyone enjoy the event you have organized.
