It just so often happens that you make an important move from one place to another and you forget some important documents back at your original place. Going back for them seems extremely unreasonable and is oftentimes financially impossible for you. Thus, the only way to get your documents back to you in one piece is by asking someone to courier them for you.
The problem is that sending important documents through courier is a risky venture since there are only a few reliable courier agencies out there that can responsibly transport your documents from one place to another. If you are looking for one of these reliable agencies to ship your documents for you, you can click here to do so.
That being said, many people are still unaware of sending important documents to another person via courier considering the risk involved. However, there are a number of things that you can do to mitigate that risk to a minimum and ensure the safety of all your important documents. If you too are looking for these tips to ensure a safe shipping journey for your important documents, then don’t worry because we have you covered.
In this article we will be listing several safety tips that you should follow at all costs if you want to ensure the safety of your documents while they are travelling through courier. Read the article till the end so that you don’t miss out on crucial details.
Contents
- 1. Use tamper-proof bags
- 2. Don’t send open cheques
- 3. Consider applying a ‘Do not fold’ sticker on your package
- 4. Photograph and scan your documents before sending them
- 5. Check with your courier service what important documents they can ship
- 6. Make sure you use professional courier services
- Conclusion
1. Use tamper-proof bags
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One of the simplest and most effective ways you can ensure the safety and security of your documents is packing them in a tamper-proof bag. The best thing about these bags is that they cannot be easily opened once they are sealed tight. This means that your package will be safe inside these bags unless someone decides to tear them open apart.
However, even if they do, it means that you have clear evidence that someone tampered with your package and you can take suitable action against the courier services in case this happens. These tamper-proof bags are an excellent way of destroying any individual’s ill intentions of damaging or stealing your bag while it is being shipped. This ensures the safety of your package as well as the safety of your delicate documents inside.
2. Don’t send open cheques
If you are planning on sending a cheque to someone, make sure that these cheques are never open cheques i.e. checks where the owner has already signed. Otherwise, these cheques can very easily be stolen and cashed into anyone’s account without your knowledge. While there is a very rare chance of this happening, it is still an unnecessary risk that we recommend you avoid.
We recommend that you send a blank cheque or cheque book instead or at least send a full cheque that is properly covered in several packaging materials so that no one can see its contents. While sending cheques through courier is certainly a risky venture, it can still be done if you take all the necessary precautions needed.
3. Consider applying a ‘Do not fold’ sticker on your package
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Your important documents are delicate and fragile and even a single wrong bent or fold can break them or tear them apart, causing irreversible damage to them. In the worst scenario, you may not even be able to use the important documents that arrive by courier. If you want to ensure that this doesn’t happen, make sure you apply a ‘Do not fold’ sticker on your package before sending it.
If a sticker isn’t possible, take a market pen and write ‘Do not fold’ in stark letters on the package. It will serve as an indicator to your shipping providers that your documents should not be folded at any costs and are very important in nature. You can also consider applying fragile stickers on your package though your shipping company might charge you extra if you do that and typically ‘Do not fold’ more than enough to keep your documents while shipping.
4. Photograph and scan your documents before sending them
Prepare yourself for the worst outcome possible – in case your package full of important documents get lost during transit and shipping, have a soft copy of all these documents that you can access later on and print. While many organizations and services require you to submit original documents with them, having a basic soft copy at hand serves as an adequate alternative.
This backup is extremely important for documents that are one-of-a-kind and require a lot of time to create such as your marksheets, graduation certificates and your passport. That’s why it is important that you keep a soft copy of them and prepare for the worst case scenario that your documents might get lost during travel.
5. Check with your courier service what important documents they can ship
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There are some important documents and items that most average shipping companies outright refuse to ship in case they get lost or damaged on the way such as your ATM cards or your passport. It is your responsibility to ensure proper communication between you and your courier agency and find out if they can ship your important documents properly or not.
Contact your courier agency beforehand so that you are well aware of what guidelines you need to follow for packaging your important documents so that the company will accept them. This will significantly increase your chances of your important documents arriving at the designated location in one piece.
6. Make sure you use professional courier services
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Last, but not least, make sure that you use professional courier services for sending your important documents. While there are tons of courier services out there that promise a safe delivery of your items, only a few of them have a reputable brand and reputation that backs their claims up.
While these agencies charge a little higher for their delivery, they also promise a completely safe delivery of your documents and that assurance is more than enough to offset the extra price tag.
Conclusion
There are several safety tips that you should be aware of if you are planning to send important documents through a courier agency. We hope this article was insightful regarding that and if it was, please consider following our website for regular updates as it will help us out immensely.
