On one hand, it is unfortunate that so many people lack funding for some of the basic needs, especially when their health and pure existence is in question, but on the other, it is amazing how many people are willing to offer both financial and technical support to help the ones in need. Although the concept of helping another is ideal, certain things need to be done in order for the bear idea to be realized. One of the ways to interest and involve a large number of people is to organize a charity race. Therefore, if you are eager to find out some tips and tricks for hosting a charity race event, read the following lines and learn what it takes to materialize a noble intention and make some people happy.
Source: Active at Altitude
Contents
1. Do Your Homework
Although organizing a charity event is a noble project, you still need to have a clear goal of what you want to achieve. Thus, you need to be realistic and not waste any resources in vain. Our advice is to keep a record of every action you perform regarding the event, just so you know how far from reaching the objective you are. When you have everything on paper, you can easily make amends on the go. What you need to do first is to set a clear figure you are aiming to and subdue everything towards reaching it.
2. Choose a Location
Even though it sounds like a routine, choosing an adequate location requires more than having an eye for good spots. Namely, you need to act in advance and check with local authorities whether you can use the site you have in mind, or you have to try for another route. Bear in mind that the location of a charity race event should be easily approachable since the chances that an event will be attended at a satisfactory rate if it were inaccessible are slim.
Source: ACTIVE
3. The Duration
Another thing you should worry about is how long the event should take. It is of utter importance to have a strict schedule of the activities planned for the event, not solely because of the course of action, but also because you and the contesters would not be able to use the location forever. Moreover, the authorities will probably concede the location to you for a limited period. Hopefully, they will understand and support your idea so you will have enough time to prepare everything if you plan and stick to it.
4. Sponsorships and Marking
Nowadays, it is almost unimaginable to organize an event without the financial and technical support of various sponsors. Bear in mind that everyone supports charity events, at least publicly, so you should knock on all the doors available in order to get the funds for your cause. Think locally, especially if you are raising an event for someone from your surroundings, since the chances you will have support from companies operating in the local community are major. Also, you should be aware that not every sponsor offers financial assistance, moreover, they will most probably try to offer either a product or a service they provide, for free.
We have put sponsorship and marking under the same title since their roles often intertwine. Namely, it would be nice for the participants to wear markers that will make the whole event more noticeable. When something is easy to notice, it becomes tempting to the sponsors, since it is a great chance for them to be noticed as well. Therefore, try to use the convenience and be practical. What you should also mark are the start and the finish lines, which is another opportunity to attract sponsors. The most functional solution is to use custom branded inflatable arches since they are not hard to get and they look amazing. At StrikeNow.com you can find additional info on how to customize an arch to fit both your and the wants and needs of a potential sponsor.
Source: Childhood Eye Cancer Trust
5. Registration
If you act in time, you will be able to project the approximate number of potential participants of a charity race event days before the happening. To do so, you need to enable the participants to register and confirm attendance. Fortunately, technological advancement has enabled us to do a lot of things from the comfort of our chair, so what you should do is organize online registration for all interested. Still, do not avoid doing things the old-fashioned way, since the chances even more people will apply if you have a public stand are major.
6. Human Resources
Organizing a charity race event is not something a man can do singlehandedly, moreover, the more support one has, the merrier. Thus, you should find ways to get as many volunteers interested in your venture. People enjoy doing good deeds, they just need a chance, so make sure you spread the word about the event in time, so it gets to the ones who would enjoy doing a noble thing.
Source: Westend61
7. Marketing
If nobody knows a charity race event is taking place, nobody will come, right? So, inform the people. You can always use standard means of advertising such as pasting posters but do use the internet and reach out to people who are interested in this type of action. Contemporary algorithms will enable you to reach the exact target group you need since nowadays, word spreads faster by click than from mouth to mouth. Another way to get in touch with the local population is by asking a local radio station for help. Use all the media you can to get in touch with people who want to help. They cannot lend you a hand if they do not know what is happening.
Although you might consider organizing a charity race event is a complicated venture, remember why are you doing it in the first place and the burden will fall off your chest momentarily. Remember that this is not something you should do on your own, moreover one of the first things you should do is to establish a core team that will pull the strings and manage different segments. Hopefully, the aforementioned pieces of advice and suggestions will make the whole process a lot easier.
